Waikato One View Open Data Project – Waikato District Council

Waikato District Council

Read how Waikato DC partnered with other councils in the region to build a platform that merges key geospatial data to give faster access to information by external agencies and members of the public. The platform was implemented and is managed by Co-Lab, a shared services company owned by Waikato councils.

Problem

Councils have previously used different GIS toolsets to present their data. Geospatial information was limited to within the boundary of a particular council and was presented in different ways with different symbology. This fragmented and inconsistent delivery of geospatial information made it difficult for people to access the information they needed, creating inefficiency and frustration, leading to a negative impact on customer experience.

Solution

Waikato OneView is an innovative platform aligning and merging key geospatial data and information from the region’s different councils. The information is presented via a web map viewer and can be viewed, searched and downloaded in a variety of formats. Users are able to view information about water utilities and infrastructure, property boundaries and zones, and community and recreation maps such as bike and walking tracks as well as other community-related data all in one place.

Observations and lessons learnt

Innovative know-how

STRONG GOVERNANCE AND COMMITMENT FROM LEADERS IS ESSENTIAL TO THE PROJECT’S SUCCESS.

To ensure the success of the implementation project, through Co-lab a robust project structure was established. 

This included a Project Steering Group who provided governance to the project and were ultimately accountable to the  Co-Lab Board for key project decisions. The project manager reported directly to the Project Steering Group and was responsible for ensuring key stakeholders from all participating councils were kept informed.  

The project manager was advised by a Project Control Group who provided ‘subject matter expertise’ on a wide range of technical and ‘council’ issues. This group was made up of geospatial leaders from various councils.

Resourcing and funding

DEDICATED RESOURCING ENABLES MOMENTUM.  

Through discovery the project team also validated that other regions achieved most success when a dedicated team was working on the project. This led to the establishment of two project teams (Technical team & Data team). The teams were made up of council staff with the appropriate skills.  The two teams not only were able to develop an effective tool, but the engagement of staff from different councils ensured that collaboration remained in focus.

Collaboration with other government organisations

COLLABORATING WITH USERS THROUGHOUT ENSURES VALUE FOR CITIZENS.

The project team established a reference group within the community of likely users early on. This user base was made up of engineers, geotechs and other users. They provided feedback via questionnaires and surveys. The team performed demos at open town halls. Through these engagements,  the project team were able to test concepts and identify which features would deliver the most value to citizens.

2019

FEB 2019

Waikato Data Portal was launched (precursor to Waikato OneView)

NOV 2019

Waikato OneView Business Case presented to councils

2020

AUG 2020

Implementation project commenced

2021

JUNE 2021

Waikato OneView goes live

More Case Studies

Learn how HQSC and their Pacific community partners co-developed the Bula Sautu Report by getting comfortable with radical uncertainty, working to each other’s strengths, and establishing shared values and trust.

Read how Huntly library used an outreach approach to remove barriers for borrowing and get under-utilised material to kids in schools.

Learn how EECA (Energy Efficiency & Conservation Authority), in partnership with BusinessNZ Energy Council (BEC), communicated and shared their use of a global best practice model to support businesses, government, and communities to make decisions around emissions reduction.